Internal investigations
Build a deliberate local evidence trail for sensitive internal reviews without routing audio to a cloud service.
Compliance teams
Private AI meeting records for compliance teams.
Designed for internal investigations, HR interviews, governance reviews, audit preparation, and regulated workflows where a defensible local meeting record matters.
Short answer
Compliance-sensitive meetings without cloud upload.
Noter Vault captures the room, transcribes locally, builds a structured record, answers with Theia, and stores everything in the encrypted device vault. Exports are deliberate user-approved copies. No cloud account, no Wi-Fi hardware, no telemetry at all.
Workflows
Where compliance teams use Noter Vault
Each meeting becomes a structured local record: transcript with speaker tooling, structured note, session snapshot, Theia thread, and an encrypted vault entry.
HR and misconduct interviews
Capture interview sessions on room-owned hardware, with structured notes and a clear user-approved export boundary.
Governance and committee meetings
Document decisions, action items, and risk language in a local record the organisation controls.
Regulatory preparation and audit prep
Prepare for regulator interactions and audit sessions with a defensible local meeting record rather than a third-party cloud transcript.
How it works
From compliance-sensitive room to audit-ready local record
- 01 Capture audio in the room with dedicated hardware
- 02 Transcribe on-device with state-of-the-art speech recognition
- 03 Apply on-device diarisation and speaker tooling
- 04 Generate a structured compliance-ready note and session snapshot
- 05 Ask Theia against the local session for risks, follow-ups, or summaries
- 06 Store records in the AES-256-GCM encrypted device vault
- 07 Apply retention rules to raw audio separately from transcripts and notes
- 08 Export PDF, DOCX, or TXT only when the team chooses
Compliance fit
Compliance posture at a glance
| Dedicated room hardware | Yes |
|---|---|
| Cloud upload required for the meeting workflow | No |
| Cloud account required | No |
| Wi-Fi hardware | No |
| Telemetry | None at all |
| Local transcript and structured note | Yes |
| Encrypted device vault | AES-256-GCM |
| Configurable retention for raw audio | Yes |
| User-approved audit exports | PDF, DOCX, TXT |
Audit-ready record
A structured local meeting note for compliance review.
Noter Vault turns a sensitive room conversation into a structured note with context, decisions, action items, risks, and follow-ups, generated locally and stored in the encrypted vault for the buyer to handle under their own policy.
Clear limits
What this page does not claim
Trust pages are strongest when they are precise. These are the boundaries the compliance page stays inside.
No certification claims by default
We avoid blanket compliance badges (GDPR, HIPAA, SOC 2, ISO 27001) unless an audit is complete. Teams should evaluate Noter Vault against their own programme, not treat it as a pre-cleared shortcut.
Exports leave the encrypted vault
PDF, DOCX, and TXT exports are deliberate user-created copies and should be handled under the organisation records policy.
Retention is a team decision
Raw audio retention is configurable and should be set to match the internal records, disposal, and regulator-facing requirements of the buyer.
FAQ
Questions buyers ask
Is Noter Vault GDPR, HIPAA, or SOC 2 certified?
Noter Vault is designed for compliance-sensitive workflows, but we do not publicly claim specific certifications unless the underlying audit is complete. The default posture is that meeting content stays local on the device and exports are deliberate user-approved copies. Teams should evaluate Noter Vault against their own compliance programme.
How does Noter Vault handle retention?
Raw audio retention can be controlled separately from transcript, structured note, snapshot, and Theia records. Teams configure retention to match their internal records and disposal policy.
Can compliance teams export records for audit and review?
Yes. Users can create deliberate PDF, DOCX, or TXT exports for audit and matter records. Exports are user-approved copies and should be handled under the organisation records policy.
Does Noter Vault collect telemetry from compliance workflows?
No. Noter Vault has no telemetry at all. The device shares no meeting content, transcripts, prompts, notes, usage data, or device activity with anyone, not even Noter, unless the user explicitly chooses to export or share it.
Book a compliance fit demo.
Noter Vault is configured around your industry, meeting types, templates, ASR context, glossary, and deployment needs.